Policies & Procedures

SPANISH AMERICAN GENEALOGICAL ASSOCIATION

to be presented october 19, 2019

TABLE OF CONTENTS       

GOVERNING POLICIES AND PROCEDURE

1. Mission Statement

2. Bylaws

3. Articles of Incorporation

4. Code of Ethics

5. Executive Board Duties and Responsibilities

6. Association Meetings

7. Guest Speakers

8. Committee Duties and Responsibilities

9. Records Retention and Destruction

10. Confidentiality

11. Conflict of Interest

12. Annual Work Plan

13.  General Meetings Order of Business

FINANCIAL POLICIES AND PROCEDURES

1. Annual Authorization of Signers

2. Authorized Expenditure Limits for the President

3. Travel Expenses

4. Budget

5. Financial Reporting Internal

6. Financial Reporting External

7. Contributions

8. In Kind Contributions

9. Financial Statement/Audit

10. Inventory and Property Records

MISSION STATEMENT

To operate an association in which people are assisted with their family history/genealogy and provide advise and educational programs.

OBJECTIVES

To promote research, collection and development of genealogical data of the earliest Spanish and Mexican settlers of the present South Texas triangle (Brownsville to Corpus Christi to Laredo below the Nueces River.